Frequently Asked Questions

StockFlow is a free, cloud-based inventory management platform built for small and medium businesses. It lets you track stock levels in real time, scan barcodes, manage orders, and generate reports all from your browser or mobile device.

Yes. The Starter plan is free with no credit card required. It includes core inventory features, barcode scanning, BOM, inventory-led manufacturing, and up to 50 contacts and 3 BOMs, for up to 25 unique products, 1 user, and 1 warehouse. Every new account also starts with a 14-day Professional trial. Paid plans start at $19/month and unlock higher limits plus sales/purchase orders, pick lists, stock counts, reports, and data export.

Simply create a free account at stockflowsystems.com. No setup fee, no credit card, no commitment. You can start tracking inventory within minutes by importing a CSV or adding items manually.

No installation is required. StockFlow is fully browser-based and works on any device. We also have a mobile-optimised version for barcode scanning on iOS and Android.

Yes. StockFlow supports CSV import so you can bring your existing inventory over in minutes. Our customer success team is available to help with complex migrations at no extra cost.

Yes. You can scan barcodes and QR codes directly from your phone camera or a USB scanner. StockFlow also lets you generate and print custom QR code labels for any item in your inventory.

Yes. Professional supports 2 warehouses, Business supports 5, and Enterprise supports 15. You can add extra warehouses for $5/month each. Each warehouse has its own stock levels, and you get a consolidated view across all sites.

No. StockFlow needs an internet connection to scan and update stock, because every change is saved straight to your account. If the connection drops, StockFlow tells you the change was not saved so you can retry once you are back online.

Yes, starting from the Professional plan. You can create, track, and fulfil sales orders and purchase orders directly within StockFlow, with automatic stock adjustments when orders are completed.

Yes. You can set a minimum stock threshold for each item. StockFlow will notify you when stock drops below that level so you can reorder before running out.

Yes. StockFlow includes a Bill of Materials feature that lets you define the components needed to produce finished goods. Use Record Build or multi-stage production runs to deduct components, receive finished goods, and optionally receive byproducts with yield tracking. Production runs can carry a lot/batch number with a lot ledger for stage-to-stage genealogy.

StockFlow includes stock movement reports, inventory valuation (included on the free Starter plan, dated per-SKU export with slow-mover flags), low stock reports, dead stock, turnover, and related analytics. Other advanced reports and bulk data export are available on Professional and above.

StockFlow offers four plans: Starter (free, 25 products, 1 user, 1 warehouse), Professional ($19/mo, 2,000 products, 5 users, 2 warehouses), Business ($39/mo, 5,000 products, 8 users, 5 warehouses), and Enterprise ($79/mo, 10,000 products, 15 users, 15 warehouses). Need more capacity? Add users ($2/mo) or warehouses ($5/mo), or contact sales for custom needs. All paid plans include a 14-day free trial. Contacts are unlimited on every plan, including Starter. Paid plans unlock orders, reports, data export, and higher limits.

Paid-plan trials use Stripe Checkout, which collects a payment method when you start. You are not charged until the 14-day trial ends, and you can cancel anytime before then at no cost. The free Starter plan never requires a card.

Yes. Upgrades take effect immediately. Downgrades take effect at the end of your current billing period so you never lose access mid-cycle.

Yes. Extra user licenses cost $2/month each and extra warehouses cost $5/month each, on top of your plan's included allowance.

Contact our team for annual billing options and enterprise pricing discounts. We offer savings for teams that commit to a full year.

StockFlow encrypts data in transit (TLS) and at rest on our cloud database provider. We are a Belgium-based company operating under GDPR. StockFlow itself is not SOC 2, FedRAMP, or CMMC certified—host infrastructure certifications are not the same as a product attestation. Full details: /security.

You do. Your inventory data belongs to you. StockFlow will never sell your data or use it for advertising. You can export your full data at any time.

Yes. Warehouse owners can invite teammates with staff or admin presets and granular permissions (scan, adjust stock, edit products, export, manage users, and more). Permissions are per warehouse, not full multi-org tenancy.

Not today. Sign-in is email/password or Google. Single Sign-On (SAML/OIDC for Azure AD, Okta, and similar) and enforced multi-factor authentication are on our roadmap. Contact us if SSO/MFA is required for a procurement timeline.

Your data remains accessible for 30 days after cancellation so you can export it. After that, it is permanently deleted from our servers.

Yes. StockFlow connects natively to QuickBooks Online: sign in with Intuit under Settings → Integrations, map an inventory asset and a stock-variation account, and push period-end stock value as a journal entry from Stock Value at Date. QuickBooks Desktop works via CSV export.

A public REST API and webhooks are on the roadmap and not generally available as a live plan feature today. Contact sales if you have a specific integration requirement.

Yes, for Shopify and Square, from the Professional plan ($19/month). Both sync products and stock levels when you run Pull, Push or Sync now (not in real time); orders and individual sales are not imported. Other stores, such as WooCommerce, work via CSV export.