Print Shop Inventory Management

Print shop inventory software for tracking blank apparel by size and color, ink and consumables, and job-specific material allocation for screen printing and promo shops.

Print Shop Inventory Management

By Tibeau De Grauwe, FounderUpdated September 2026

  • 25 products free
  • No credit card
  • 10-min setup

Blank apparel is a size-and-color grid

A print shop's blank apparel stock behaves like any apparel inventory: the same style in different sizes and colors are effectively different SKUs, each with its own demand. A shop can show plenty of a popular style overall while actually being out of the specific size a customer's order calls for — tracking at the size/color level, not just the style level, is what catches that before a job gets started on the wrong size.

Ink and consumables need their own tracking

Ink, transfer film, backing paper, and other consumables run out on their own schedule, separate from blank apparel stock, and a shortage there stops every job on the production floor, not just the one order that happened to trigger it. Reorder points for consumables deserve the same attention as blanks — a shop that only watches apparel stock can still get caught flat-footed on ink mid-run.

Reserving materials against a specific job

Once a job is confirmed and scheduled, the blanks and materials it needs should be reserved against that job, not just counted as generally available stock. Without that reservation, a second job placed before the first ships can draw down the same limited stock of a specific size or color, leaving the first job short at production time.

Trusted by small businesses

What our customers say

Super Kind! Quick replies from their support and very easy fixes, changed the dashboard a bit and customized it. Also gave me 450 items extra on the free plan just for me. Highly recommend and again great service!

Erasable Trading AU

Best customer service! Stockflow's customer support is fast and extremely helpful. They assisted me with customization of the software to improve my experience as a user.

Justin M.

Co-Owner, Consumer Goods

Frequently asked questions

How should a print shop track blank apparel inventory?
At the size-and-color level for each style, not just an overall style count — a shop can appear well-stocked on a style while actually being out of the specific size a job needs.
Why does ink and consumable tracking matter as much as apparel stock?
Because running out of ink or transfer film stops every job on the production floor, not just one order. Consumables need their own reorder points, separate from blank apparel tracking.
How does job-based material reservation prevent double-booking stock?
By holding the specific blanks and materials a confirmed job needs, rather than leaving them as generally available. Without that reservation, a second job can draw down the same limited-size stock before the first one ships.