Asset tracking buyers often get sold on RFID, depreciation modules, and ITIL integrations they do not need yet while the basics (who has the torque wrench, when does the forklift service fall due) still live in email. Start with the workflows your team will run daily, then add depth as the register grows.
Evaluation checklist
| Criterion | What good looks like |
|---|---|
| Check-in / check-out | Assign custody to people, jobs, or locations; flag overdue returns |
| Mobile barcode scanning | Phone camera scanning no dedicated rugged hardware required |
| Multi-location | Warehouses, vans, offices, and job sites in one account |
| Maintenance & warranty | Service dates, intervals, and expiry alerts per asset |
| Import / export | Bulk CSV/Excel import; export for auditors and insurers |
| Pricing model | Per-asset or combined limits; free tier for proof of value |
| Inventory overlap | Same platform for consumables and reusable assets if you need both |
Green flags
- ✓Free or low-cost tier to pilot with real assets
- ✓Works in mobile browser on job sites
- ✓Separate asset register from sellable inventory
- ✓Clear checkout history and overdue alerts
- ✓CSV import from your existing spreadsheet
Red flags
- ✗Quantity-only tracking with no custody/check-out
- ✗Requires expensive rugged scanners to start
- ✗Annual contract before you can test on 50 assets
- ✗No export your data is trapped
- ✗Separate SKU for "asset module" at enterprise pricing only
Try StockFlow on your register
StockFlow includes a dedicated Assets module with check-in/out, maintenance reminders, depreciation, bulk import, and barcode scanning on the same free Starter plan as inventory. Products and assets share your plan limit so hybrid businesses are not forced into two subscriptions.
Start with equipment tracking software, tool tracking for contractors, or IT asset tracking depending on your primary use case.