Inventory alerts are automated email notifications that warn you when a product's stock drops to or below a threshold you set, or runs out completely. They help you catch a reorder before it becomes a stockout.
StockFlow's alert system checks stock levels as they change and emails the alert address configured for that branch when a low-stock or out-of-stock condition is met. For more details, see our inventory management software guide and barcode scanning features.
Automated Inventory Alerts for Better Control
StockFlow's alert system provides email notifications for low stock and stockouts, with per-branch routing and controls built to prevent alert fatigue helping you maintain optimal inventory levels and prevent costly stockouts.
Per-Product Reorder Thresholds
Set a minimum stock level on any product. Alerts trigger automatically the moment quantity on hand reaches that threshold.
Low Stock & Out-of-Stock Detection
StockFlow checks stock levels against each product's threshold and distinguishes low stock from a full stockout so you know how urgent the reorder is.
Branch-Level Alert Routing
Configure a separate alert email address per warehouse or branch, so the right location manager is notified for their own stock.
On/Off Control Per Alert Type
Turn low-stock alerts and out-of-stock alerts on or off independently for each branch, so you only get notified about what matters to that location.
Cooldown to Prevent Alert Fatigue
Once an alert fires for a product, StockFlow won't send another one for the same product and alert type for 24 hours, so you get notified once, not repeatedly.
Test Alerts & Delivery Log
Send yourself a test alert to confirm your email setup before you rely on it, and every alert email is logged so you can confirm delivery.
How Inventory Alerts Work
Automated notifications that keep you informed about inventory status, helping you maintain optimal stock levels and prevent stockouts.
1Set a minimum stock level
Open any product and set the minimum stock level (reorder point) that should trigger an alert.
2Configure the alert email for each branch
In branch settings, add the email address (or addresses) that should receive low-stock and out-of-stock alerts for that location.
3StockFlow checks stock levels as they change
When a sale, adjustment, or count brings a product to or below its threshold, StockFlow evaluates whether an alert is due.
4An email goes out — once, not repeatedly
If the alert type is enabled and the 24-hour cooldown has passed, StockFlow emails the configured branch address and logs the delivery.
Types of Inventory Alerts
StockFlow's alert system covers stock-level events, with routing and controls built for multi-location teams.
Low Stock Alert
Fires when a product's quantity on hand drops to or below its configured minimum stock level, while some stock still remains.
Out-of-Stock Alert
Fires when a product's quantity on hand reaches zero — a distinct, more urgent notification from a simple low-stock warning.
Per-Branch Routing
Each warehouse or branch has its own alert email address and its own on/off switches, so multi-location teams aren't flooded with alerts for stock they don't manage.
Test Alert
A one-off email you can trigger yourself to confirm SMTP/email delivery is working correctly before you depend on live alerts.
Designed for Inventory Teams Everywhere
From single-location retail to multi-warehouse operations, StockFlow's alerts adapt to how your team is structured.
Retail & Omnichannel
- Get notified before a fast-moving SKU actually runs out on the shelf or online.
- Set tighter thresholds on your bestsellers and looser ones on slow movers.
- Route alerts to the store or location that actually needs to act on them.
Operations & Reordering
- Use a low-stock alert as the trigger to start a purchase order — see our purchase order management guide for that next step.
- Every alert is logged, so you have a record of when a threshold was crossed and when the notification went out.
- Send a test alert after onboarding a new branch to confirm the right people are on the list.
Warehouse & Multi-Location
- Set independent thresholds per product per location, since the same SKU can move at very different speeds across warehouses.
- Keep each branch manager focused on their own alerts instead of a single shared inbox.
- Pair alerts with CSV export or one of StockFlow's native connectors (Shopify, Square, Housecall Pro, and others) to keep reordering data in sync with the rest of your stack.
Set Up Alerts in Minutes
Alerts are configured directly in product and branch settings there's no separate app to install or IT project to run.
Fast configuration
Set a minimum stock level per product and an alert email per branch from the same settings screens you already use.
Independent controls
Turn low-stock and out-of-stock alerts on or off separately for each branch, so each location only gets what's relevant to it.
Works alongside your other tools
Export data via CSV or connect StockFlow's native integrations (Shopify, Square, Housecall Pro, and more) to keep the rest of your stack informed. A public API is on our roadmap but not generally available today see our enterprise page for current status.
Reliability & Delivery
- Role-based branch permissions control who can view and change alert settings. SSO and enforced MFA are on our roadmap, not available today see our security page.
- A 24-hour cooldown per product and alert type prevents duplicate emails from flooding your inbox.
- Every alert email is logged, so you can confirm what was sent, to whom, and when.