Split responsibilities: operations vs books
Accounting tools track quantity and cost well enough for financial reporting, but they rarely include phone barcode scanning, warehouse receiving, pick lists, or multi-location transfers. That is the gap StockFlow fills. You should not need to rip out Octopus, Exact Online, Yuki, QuickBooks, Xero, Sage, or an ERP to get operational inventory control.
This hub consolidates accounting and ERP adjacency—what works natively (QuickBooks Online and Octopus), and how every other package works via CSV export.
QuickBooks Online
StockFlow connects to QuickBooks Online through Intuit sign-in. Map an inventory asset account and a stock-variation (cost of goods sold) account from your chart of accounts once, then push period-end stock value from Analytics → Stock Value at Date. StockFlow posts a balanced journal entry for the change since the last push.
If QuickBooks still tracks inventory quantities itself, do not map its built-in Inventory Asset account, or the value is counted twice. See the QuickBooks Online integration guide for the full setup.
- Intuit OAuth connect
- Inventory asset + stock-variation account mapping
- Delta journal entries (no double-count)
Octopus (Belgium)
Octopus is the primary Belgian online accounting package for many SMEs and accountancy firms. StockFlow’s native Octopus connector pushes period-end stock valuation into Divers journal ledger accounts after you map inventory and stock-variation GL codes.
Connect under Settings → Integrations, then push from Analytics → Stock Value at Date. See the dedicated Octopus integration guide for the full setup path.
- OAuth dossier connect
- GL + Divers journal mapping
- Delta valuation bookings (no double-count)
Exact Online (Benelux)
Exact Online is widely used for administration and trade in Belgium and the Netherlands. StockFlow does not integrate with Exact Online today; a connector is in development.
Today, export Analytics → Stock Value at Date as CSV and book the change in Exact.
Yuki (Belgium & Netherlands)
Yuki is cloud accounting for SMEs and accountants across Belgium and the Netherlands. StockFlow does not integrate with Yuki today; a connector is in development.
Today, export Analytics → Stock Value at Date as CSV and book the change in Yuki.
QuickBooks Desktop, Xero, Sage, and FreshBooks
For QuickBooks Desktop, Xero, Sage, or FreshBooks, export your item list, remove non-inventory rows, and import into StockFlow. Run day-to-day receiving, counts, and transfers in StockFlow, then export inventory valuation as CSV for your bookkeeper at period close. QuickBooks Online users import the same way but can push valuation natively instead of exporting it.
- Keep invoicing and payroll in your accounting tool
- Run barcode ops and multi-location stock in StockFlow
- Export valuation CSV at month-end (or after major counts)
ERP systems (NetSuite, Odoo, Dynamics, SAP)
ERP suites already contain inventory modules, but many growing manufacturers and distributors still want a lighter operational front-end for floor staff—especially phone scanning and simple warehouse workflows—while the ERP remains the financial and item-master spine. StockFlow can play that role via CSV/item-master imports today.
Native ERP integrations will focus on item master alignment, warehouse/location mapping, and assembly or adjustment flows where customers ask for them. Demand from NetSuite, Odoo, Dynamics 365, and SAP users directly shapes that order.
Automation bridges (Zapier, Make) and CRM side doors
Zapier and Make can move events (new PO, low-stock alert, adjustment logged) between StockFlow and other tools. HubSpot or Mailchimp connections are not accounting systems, but teams sometimes want stock-triggered CRM or campaign signals—those are also roadmap items, with automation as the interim path.
For a full QuickBooks-oriented setup walkthrough, use our Inventory management for QuickBooks users guide. For the broader “accounting software with inventory” buying question, see that commercial page as well.
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