What the Octopus connector does
StockFlow is built for warehouse operations—scanning, receiving, multi-location stock, and period-end valuation. Octopus is Belgium’s cloud accounting platform used by thousands of accountancy firms. The StockFlow ↔ Octopus connector keeps those roles clear: ops in StockFlow, books in Octopus.
Version 1 focuses on the month-end job accountants care about most for stockbeheer: take stock value at a date and book the change into the right ledger accounts via a Divers journal.
- OAuth connect to the user’s Octopus dossiers
- Map inventory asset + stock-variation GL accounts and Divers journal key
- Push valuation delta from Analytics → Stock Value at Date
How to connect
In StockFlow, open Settings → Integrations → Octopus and authorize with your Octopus login. Pick the dossier, load the chart of accounts, and save inventory and variation accounts (for example 3xxxx and 609xxx—confirm with your accountant).
Generate a Stock Value at Date report with your preferred method (Average, FIFO, or LIFO), then choose Push to Octopus. The first push books the full inventory value; later pushes book only the delta so you do not double-count.
- Settings → Integrations → Octopus, then authorize with your Octopus login
- Select the dossier and confirm the webservice module is enabled
- Map inventory asset account, stock-variation account, and the Divers journal key
- Run Stock Value at Date with your accountant-approved valuation method
- Push: the first push books the full value, later pushes book only the delta
If a push fails or the numbers look wrong
A failed push is almost always one of three things: the dossier session expired (re-authorize under Settings → Integrations → Octopus), the mapped GL accounts were renumbered or deactivated in Octopus since the last push (re-map them and retry), or the valuation method changed mid-period without a corresponding correcting entry (re-run Stock Value at Date with the same method used for the prior push before comparing deltas).
If a booked amount does not match what you expected, check whether the push booked a delta against the last successful push rather than the full value—reviewing the Divers journal entry's reference note (which includes the source report date) usually resolves the confusion faster than re-pushing.
What is not in v1
Product master sync, sales invoices, and purchase bills are not part of this release—StockFlow pushes valuation only, it does not create or read products, invoices, or bills inside Octopus. Exact Online and Yuki valuation sync are also live today.
If your firm needs product-level sync (not just a period-end valuation number), the CSV export from StockFlow's Reporting tab covers that gap until native product sync ships—most accountants only need the valuation push for month-end close, so this has not been a blocker for early Octopus users.
Connect Octopus from your dashboard
Authorize your dossier, map two GL accounts, and push period-end stock value in minutes.
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