What's in the template
This supplier list logs one row per supplier: name, contact, email, phone, category, typical lead time, payment terms, minimum order value, status, and notes.
It is a standing reference sheet, not a transaction log — pair it with a purchase order template for the actual order history, using the same Supplier_Name on both so you can filter one against the other.
Columns explained
| Supplier_Name | Use the exact same spelling on your purchase order log. |
| Contact_Name | Your primary contact at the supplier. |
| Category | What they supply — lets you filter to "everyone who supplies packaging," for instance. |
| Lead_Time_Days | Typical days from order to delivery — feeds directly into reorder point calculations. |
| Payment_Terms | Net 30, Net 60, Prepaid, etc. |
| Minimum_Order_Value | The minimum order size the supplier requires, if any. |
| Status | Active, On Hold, or Inactive. |
Where a spreadsheet supplier list breaks down
A spreadsheet supplier list is a static reference — it does not connect to your actual order history, so nothing here tells you whether a supplier is actually hitting their stated lead time, or whether their pricing has drifted since the last order. That requires tracking real purchase order and receiving data over time, which is what a supplier scorecard is for.
It also has no relationship to your purchase order log beyond matching text in the Supplier_Name column — rename a supplier in one sheet and forget the other, and the two silently stop matching.
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